Records Review – Making PDF Files

Posted: January 15, 2011 in Best Practices, For Genealogists, Records Review
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Making pdf files or Portable Document Files is an important file format to consider for needed documents.  This format can be achieved using Adobe Acrobat & a fair few other software options.

  • This is a format that will allow your documents to appear as you see them on the screen directly.  The software will only make them compact & more easily sent via email or on the web.
  • Many scanners will allow you the option to scan into Adobe Acrobat (the full version not the reader) and enables you to set the preferences to the pdf file.
  • Did you know that you can prevent people from printing your pdf file?  Even password protect the file?   Create a file that is web fast? (compressed for better web viewing)
  • Using individual scanned documents is a good idea – however – they are not totally portable.  These files are huge whereas using a pdf format file of the documents will ensure they are together & enable the person to have one file only to view.

How do pdfs help in record review?   Its a way to present your recorded findings and encourage a better filing system instead of individual .tiff files or bmp files.

Keep in mind – one tiff file can be as large as one photo without compression in psd format.  Which means upward to almost 2mgs or more.  A pdf file can make it smaller through compression.

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